Rental Agreement


The terms “Lessor” refers to Preferred Party Rentals, LLC. The terms “Lessee”, “You” and “Your” refers to you, our customer. The term “Agreement” refers to the rental agreement. The term “Equipment” refers to the rental equipment covered by the agreement including, but not limited to, tables, chairs, tents, inflatables, and concession equipment. Both parties agree to be bound by the terms and conditions of this Agreement. The Equipment is being rented to the Lessee whose name appears on the Rental Order/Invoice and cannot be sub-leased or used by any other party other than that listed on the Rental Order/Invoice. This agreement, along with the Rental Order/Invoice, will constitute the entire agreement.

Price and Payment

A down payment equal to 50% of the total rental charges is due when the Lessee completes the reservation. Rental equipment is not guaranteed until the deposit is received. The remaining balance is due no later than 7 days before the event. Payment can be made using Visa, Mastercard, American Express or Discover. Personal checks are not accepted. For corporate clients, corporate checks will be accepted for company events if you or the company has a commercial account with Preferred Party Rentals, LLC. The Lessor will provide the Lessee with a detailed Rental Order/Invoice; however, the invoice amount is subject to change and the Lessee agrees to that additional monies will be owed and payable to the Lessor if the Lessee adds equipment to the rental order or if the delivery location changes. Lessee hereby agrees that Preferred Party Rentals, LLC. may charge any credit or debit card or account provided by Lessee for any such change in price resulting in a balance owed by Lessee to Preferred Party Rentals, LLC.


Preferred Party Rentals, LLC will strive to accommodate Lessee’s delivery request, however, we cannot guarantee delivery time. Delays and changes in the schedule are sometimes unavoidable. Lessee or its designee shall be present at the time of delivery to inspect the Equipment. Unless Lessee provides Preferred Party Rentals, LLC with notice of missing or defective Equipment, such Equipment shall be deemed inspected, checked, and accepted by Lessee. Tents will be properly set up and secured in a designated area by the delivery personnel. All additional items will be placed under the tent to be set up by the Lessee, unless otherwise requested. If you would like us to set up your tables and chairs there will be an additional fee of $1.00 per chair & $2.00 per table and must be scheduled at the time of reservation. The Lessee takes full responsibility for the proper setup of tables and chairs. Delivery fees are based on the distance from our warehouse. Additional delivery charges will occur for the second floor or higher delivery locations, basement delivery locations and excessive distance from the street. Specific delivery and pickup times and after-hours delivery and pickup may be available for an additional charge. The delivery fees quoted are subject to change after site inspection. Lessee is further responsible for providing and obtaining safe and clear access to the delivery and retrieval location, including without limitation. Preferred Party Rentals, LLC may refuse, without penalty, delivery and/or retrieval of the Equipment if Lessee fails to provide safe means of ingress and egress.

Permits and Licenses

Lessee is responsible for obtaining all permits, licenses, authorizations, and approvals from appropriate parties, companies, homeowners associations and/or government for the lawful and safe use of all rental Equipment.

Underground Utilities

Stakes are driven between 1-4 feet into the ground. If any underground systems including but not limited to, dog fences, gas lines, underground electrical lines, outdoor lighting, septic system, and sprinkler systems are not properly marked, Preferred Party Rentals, LLC will not be responsible for any underground damage. Preferred Party Rentals LLC will notify Miss Dig and request to have the major utility line marked in the set-up area. They only mark the main lines of the utility companies. Anything else underground is the lessee's responsibility to mark. Please do not remove the flags placed by Miss Dig. Doing so will prevent us from anchoring your tent or inflatable. If we can't anchor, we can't install tents or inflatables. This inspection should happen 1-3 days prior to delivery of the rental equipment.

Modification and Cancellation to Your Rental Order

Additions to your order can be made up to 48 hours prior to your scheduled delivery, so long as the equipment is available, except for tent walls. Tent walls must be added at the time of your reservation and may not be canceled for any reason. Cancelation of select Equipment or cancelation of your entire Rental Order can be made be up to the schedule event date, however, cancelation fees will apply as follows: Cancellations occurring 30 days or more prior to the event date will not have a cancelation fee and you will receive 100% of your money back. Cancellations occurring 8 - 29 days prior to the event date will result in a cancelation fee equal to 50% of the total Rental Order/Invoice. Cancellations occurring 7 days or less prior to the event date will result in a cancelation fee equal to 75% of the total Rental Order/Invoice. If this cancellation is due to severe weather conditions. We will issue you a rain check that will be good for 12 months. This rain check must be used by you as it is non- transferable.

Taxes and Insurance

Any sales, use, or similar taxes, tariffs, fees, or other levies, duties, governmental charges, or surcharges now or hereafter imposed under any present or future law in connection with the delivery, use, or rental of the Equipment, shall be payable by the Lessee. Preferred Party Rentals, LLC. is neither providing, nor offering to provide, directly or indirectly, any first or third-party insurance coverage in connection with the rental of Equipment to Lessee except for our Accidental Damage Waiver protection.


Should a requested product become unavailable at any time, we reserve the right to substitute alternative products for an order. We will make every effort to provide a substitution comparable in quality or functionality to the requested product.

Rental Item Wear

Due to the nature of our business, our items are frequently rented and cleaned. While we strive to give you the best quality products every time, please note that there may be signs of “ordinary wear and tear” and that we cannot guarantee new or like-new quality.

Damage, Destruction, and Loss

Lessee acknowledges that in the event any rented Equipment sustains any damage or destruction or is lost or is stolen while under rent to Lessee, Lessee agrees to pay Preferred Party Rentals, LLC the full retail replacement cost unless you have chosen to purchase our optional Accidental Damage Waiver Protection. (See the next paragraph for more details about the protection.) Preferred Party Rentals, LLC may agree to a prorated cost of repairs to the equipment at their sole discretion if repairing the Equipment will return the Equipment to its pre-rented condition. Lessee further agrees to accept full responsibility and liability for the use of the Equipment. Stapling, gluing, or taping anything to the tent poles, tent tops, chairs tables or inflatables is considered destruction and you will be charged the full replacement cost for the damaged equipment. You may use tape on the underside of the table only.

Accidental Damage Waiver

Our Accidental Damage Waiver waves up to $750.00 US dollars of repair or replacement cost if the rental equipment gets accidentally damaged while in your care. The Accidental Damage Waiver is available at the time of reservation on most items. Excluded from this waiver, however, is loss due to theft, burglary, misuse, abuse, animals, fire, theft by conversion, intentional damage, mysterious disappearance, or any loss due to your failure to care for the rental equipment. Damage that arises from moving an inflatable or tent once it is installed by our team will be considered intentional damage. The cost is just 8% of the total rental charge, excluding delivery charges.

Return of Rented Equipment

All trash and decorations of any kind should be removed from the event area before the scheduled pickup time. Tables and chairs should be wiped down with a damp cloth and all tape residue removed from the underside of the tables. All chairs and tables should be stacked the same as when they were delivered. Concession equipment requires special cleaning products, and some components cannot be submerged into water. Do not attempt to clean any Concession Equipment. Your rental charge covers the cost of cleaning that equipment. Lessee or its designee shall be present at the time of pick up to verify the transfer of Equipment from the Lessee to Preferred Party Rentals, LLC Lessee shall make available all rented Equipment at the time, date, and place designated. Lessee shall return all rented Equipment in the same condition and manner as Lessee received them. Lessee shall be responsible for the safe and secure storage of all rented Equipment while in the Lessee possession. Lessee agrees and acknowledges that if Lessee fails to return all rented Equipment to Preferred Party Rentals, LLC or if Lessee fails to make all rented Equipment available for pickup at such time, date, and place, then Lessee is subject to additional service charges. Lessee give Preferred Party Rentals, LLC permission to enter their property for the purpose of collecting the rental equipment.


Preferred Party Rentals, LLC has no connection with Mother Nature, and we cannot control the weather on the day of your event. We will, however, deliver your equipment and set up your tent or inflatable rain or shine if it is safe to do so. We reserve the right to alter your pickup date and times based on the weather. Lessee understands that tents are temporary structures designed to provide limited protection from weather conditions, primarily sun and rain; however, there may be situations, particularly involving strong winds and lightning, in which the tents will not provide protection and may even be damaged or blown over. Evacuation of tents to avoid possible injury is recommended when severe weather threatens the area where the tent is located. People must leave tents and not seek shelter in tents during such conditions. It is the Lessee’s responsibility to be aware of changing weather conditions and to exercise their best judgment with regards to evacuation of tents and inflatables. Inflatable must be deflated during severe weather with wind speeds exceeding 20 MPH. If the wind speed is below 20 MPH and rain is present, cover the blower with a table or other similar object. Do not deflate the inflatable. For additional safety requirements refer to the safety card attached to the inflatable and or the inflatable waiver.

Disclaimer of Consequential and Incidental Damages

Preferred Party Rentals, LLC shall in no way be liable to the Lessee, its employees, volunteers, sponsors, or partners for any damages or losses including without limitation, direct, indirect, consequential, special, and incidental or punitive damages resulting from or related to Preferred Party Rentals, LLC obligation pursuant to this agreement. In no case will Preferred Party Rentals, LLC be liable for, damage to other property, loss of business or profits, loss of production, loss of use, or any other similar or dissimilar consequential, incidental, indirect, punitive, exemplary, or special damages even if Preferred Party Rentals, LLC has been advised of the possibility of such damages, which Lessee or any other person, corporation, company, or other entity may suffer or claim to suffer or incur or claim to incur as a result of any defect, misuse or abuse of the rental Equipment. Consequential damages for purposes hereof shall include, without limitation, loss of use, income or profit, or losses sustained as the result of injury (including death) to any person or loss of or damage to property (including, without limitation, property damaged by the use of the Equipment. Lessee and its employees, volunteers, sponsors, and partners, shall independently indemnify, defend, and hold harmless Preferred Party Rentals, LLC, its owners, employees’ agents and volunteers from and against all lawsuits, claims, actions, and liabilities, of any nature, arising in any manner from, relative to, or in conjunction with the scheduled event under this agreement.


The Lessee is solely responsible for any additional charges incurred as a result of failure to meet the conditions outlined in this agreement. All collection fees, attorney’s fees, court costs, or any expense involved in the collection of rental charges will be the Lessee’s responsibility. Lessee hereby agrees that these terms along with the Rental Order/Invoice shall constitute the entire agreement between Lessee and Preferred Party Rentals, LLC. and no prior or contemporaneous oral or written statement, correspondence, sample, or other terms, quotations, or understandings shall modify, alter, or in any way affect the terms thereof.